Real Systems, Real Problems

The Problem

Managing thousands of pilgrims to Uman was done through manual spreadsheets: duplicate registrations, room and bed assignment conflicts, no control over payment flow, and chaotic management of holiday meals across two dining halls. Each pilgrimage required weeks of manual work with high risk of critical human error.

What Was Tried Before

A patchwork of Google Sheets + Google Forms + WhatsApp communication, with no synchronization between public registration, Stripe payment collection, and physical on-site assignment. Every change required manual updates in three or four different places.

The System Solution

A complete dual-facing SaaS platform (Admin + Public) built on React + Supabase, featuring a dynamic form builder, full Stripe payment automation (Webhook as single source of truth), a global Contact CRM, a row-locked room assignment engine that prevents conflicts, dining hall management with strict capacity enforcement, and a multilingual automated email engine (Hebrew/English/French RTL) on a custom domain.

What Was Built

• Drag-and-Drop form builder with templates for cloning across pilgrimages
• Multi-step public registration with returning-customer detection (OTP)
• Room and bed assignment with bulk operations and group-stay-together logic
• Two dining halls with Shabbat meal management and special pricing
• Full payments module: Stripe Checkout, email payment requests, refunds, cancellations
• Role-Based Access Control: Admin / Assigner / Check-in / Registration / Billing
• Real-time operational dashboard with duplicate alerts and capacity warnings
• Email campaign system with WYSIWYG editor, tagging, and dynamic variables
• Fully responsive app with dedicated mobile navigation for on-site staff

The Problem

The studio was managed across a scattered mix of Excel, WhatsApp, and manual calendars. There was no real tracking of project status, employee hours, client payments, or expenses. Deadlines were missed, payroll was calculated by hand, and there was no single source of truth for the financial state of the business.

What Was Tried Before

Generic management tools (Monday, Trello) that didn't fully support Hebrew RTL, couldn't calculate payroll based on attendance with breaks and overtime rates, and didn't connect the full chain of project → tasks → hours → income → actual profit.

The System Solution

A dedicated SaaS system, fully in Hebrew (RTL), with role separation between manager and employees, smart attendance tracking with breaks and automatic payroll calculation, a finance module with a single source of truth for income (based on actual project payments), an integrated calendar with Israeli holidays, real-time notifications + emails, and a complete mobile version.

What Was Built

• • Project management with 11 status stages tailored to the 3D design workflow
• • Lead management with a 5-stage sales pipeline
• • Attendance system with breaks and manual overtime rate selection (125% / 150%)
• • Automated monthly payroll report based on actual hours worked
• • Finance module — KPIs, expenses, two-stage invoice tracking
• • Internal chat for projects and tasks with read/unread indicators
• • Real-time notifications + automated client emails via Resend
• • Integrated calendar (FullCalendar) with Hebcal for Israeli holidays
• • Employee, client, assignment, and granular permissions management
• • Full mobile version with bottom navigation

The Problem

Stock levels unknown until physical count. Orders processed manually. No connection between online and physical inventory.

What Was Tried Before

Off-the-shelf inventory software. Couldn't handle multi-location logic or integration with existing POS system.

The System Solution

Custom inventory system that syncs across locations, integrates with existing tools, and automates reorder logic.

What Was Built

• Real-time multi-location inventory sync
• Automated reorder triggers
• POS and e-commerce integration
• Stock transfer workflows
• Predictive stock analytics

The Problem

Tracking donations across multiple campaigns with spreadsheets. No visibility into donor patterns. Hours spent on manual reporting.

What Was Tried Before

Tried CRM tools like Monday and Airtable. Too generic. Couldn't handle the specific workflow of recurring donations and campaign attribution.

The System Solution

Custom donation tracking system with automated receipt generation, donor journey mapping, and real-time campaign analytics.

What Was Built

• Multi-campaign donation tracking
• Automated receipt and tax document generation
• Donor pattern analysis and insights
• Integration with payment processors
• Custom reporting dashboard

The Problem

Projects scattered across tools. No clear view of team capacity. Clients asking for updates that took hours to compile.

What Was Tried Before

Used Asana, then Notion, then custom Google Sheets. None could handle the specific workflow of client approvals and revision tracking.

The System Solution

Unified project management system built around their actual workflow — from brief to delivery, with client portals included.

What Was Built

• Project timeline with milestone tracking
• Resource allocation and capacity planning
• Client approval workflows
• Revision history and version control
• Automated client status updates